Privacy Policy

Last updated: August 2025

At Women in Climate Tech by Mindful Ventures GmbH, we value your privacy and are committed to protecting your personal data. This Privacy Policy explains what information we collect, how we use it, and the rights you have under the EU General Data Protection Regulation (GDPR) and the German Telecommunications Telemedia Data Protection Act (TTDSG).

1. Who We Are

The controller responsible for the processing of your personal data is:

Women in Climate Tech by Mindful Ventures GmbH
Greifswalder Str. 203
10405 Berlin, Germany
Email: hi@womeninclimatetech.com

Represented by: Lea Scholdan and Lia Carlucci

2. What Data We Collect

When you use our website www.womeninclimatetech.com, apply for membership, or take part in our community, we may collect the following categories of personal data:

  • Information you provide directly, such as your name, email address, profession, company name, LinkedIn profile, and city.

  • Membership-related details, such as your participation in our Slack community or in local events.

  • Technical information automatically collected by our website, including IP address, browser type, device information, and access times. This is collected primarily by Squarespace and Google Analytics.

3. Why We Use Your Data and on What Legal Basis

We only process your personal data where we have a valid legal basis under the GDPR.

We use your information to review membership applications, manage your membership, and provide access to our Slack community and local events. The legal basis is the performance of a contract or pre-contractual measures (Art. 6 (1) lit. b GDPR).

We may contact you with welcome emails and other information directly related to your membership. This is based on our legitimate interest in ensuring that the network functions properly and that our members are kept informed (Art. 6 (1) lit. f GDPR).

If you explicitly consent, we may use your contact details to send you additional information, including invitations to events and community updates. In this case, the legal basis is your consent (Art. 6 (1) lit. a GDPR). We use the double opt-in procedure to confirm your subscription, and you may withdraw your consent at any time without affecting the lawfulness of processing carried out before withdrawal.

Technical data is processed automatically by our hosting provider to ensure the security and proper functioning of our website. The legal basis is our legitimate interest in providing a secure and user-friendly website (Art. 6 (1) lit. f GDPR).

With your prior consent, we also use analytics and marketing tools (such as Google Analytics, Squarespace Analytics, and integrated marketing cookies like those for Google Ads, Facebook/Meta, Microsoft Ads, and Reddit). These help us understand how visitors interact with our site and allow us to measure and improve our outreach. The legal basis is your consent (Art. 6 (1) lit. a GDPR in conjunction with §25 TTDSG).

4. Sharing Data with Third Parties

We only share your personal data with carefully selected service providers that help us operate our community and services. These include:

  • Squarespace (website hosting and analytics)

  • Google Workspace and Google Analytics (data storage, analytics)

  • Airtable (database management)

  • Make.com (automation workflows)

  • Slack (community platform)

  • Luma (event registration and management)

Some of these providers may be located outside the European Union, particularly in the United States. Where this is the case, we rely on the European Commission’s Standard Contractual Clauses (Art. 46 GDPR) to ensure an adequate level of protection for your data.

5. Cookies and Tracking

Our website uses cookies and similar technologies.

  • Essential cookies are required for the basic functioning of the website (for example, for security, language settings, or storing your cookie preferences). These cannot be switched off.

  • Analytics cookies (such as Google Analytics and Squarespace Analytics) help us understand how visitors use our site and improve our services. These are only set with your consent.

  • Marketing cookies (such as cookies from Google Ads, Meta/Facebook, Microsoft Ads, and Reddit) allow us to deliver personalized advertising and measure campaign effectiveness. These are also only set with your consent.

You can choose to accept or reject non-essential cookies through our cookie banner, and you may withdraw your consent at any time by adjusting your cookie settings. For more details, please see this Privacy Policy (linked directly in the cookie banner).

6. How Long We Keep Your Data

We only keep your personal data for as long as necessary for the purposes set out in this Privacy Policy. Membership data is stored as long as you remain part of the community or until you request deletion. Technical and cookie data are retained in accordance with legal requirements and your chosen cookie preferences.

7. Your Rights

As a data subject under the GDPR, you have the following rights:

  • The right to access your personal data (Art. 15 GDPR)

  • The right to rectify inaccurate or incomplete data (Art. 16 GDPR)

  • The right to request erasure of your data (“right to be forgotten”; Art. 17 GDPR)

  • The right to restrict processing (Art. 18 GDPR)

  • The right to data portability (Art. 20 GDPR)

  • The right to object to processing (Art. 21 GDPR)

  • The right to withdraw consent at any time (Art. 7 GDPR)

To exercise your rights, please contact us at hi@womeninclimatetech.com.

You also have the right to lodge a complaint with a supervisory authority, in particular the authority of your habitual residence, place of work, or of our registered office. Our competent supervisory authority is:

Berliner Beauftragte fĂĽr Datenschutz und Informationsfreiheit
Alt-Moabit 59-61
10555 Berlin, Germany
www.datenschutz-berlin.de

8. Automated Decision-Making

We do not use your personal data for automated decision-making or profiling within the meaning of Art. 22 GDPR.

9. Security

We implement appropriate technical and organizational measures to safeguard your data against unauthorized access, misuse, loss, or disclosure.

10. Updates to this Policy

We may update this Privacy Policy from time to time to reflect legal, technical, or organizational changes. The latest version will always be available on our website.